A new Third Party Engagement on Sponsored Programs form has been posted in the forms section of the Sponsored Programs website. The purpose of this form is two-fold. The first to assist in identifying the collaborative relationship and the second to comply with procurement policies requiring full and open competition.
When working with third party (external) collaborators on a sponsored project, determining the proper method of engagement (subrecipient/consultant/contractor/vendor) is determined by evaluating the type of work to be performed and the characteristics of the collaborating entity. It is recommended that this determination be made at the proposal stage so that budgets can be prepared accurately. Page 1 of the form will assist in this determination.
When a sponsored project with third party collaborators is awarded, a process is initiated to formalize the collaboration. The process differs based on the subrecipient / consultant / contractor determination that is made. However, justification related to the selection process is required for most third party relationships. Requirements for Subrecipients and Consultants are included in Page 2 of the Third Party Engagement on Sponsored Programs form while requirements for Contractor/Vendors are managed by Purchasing.
The Office of Sponsored Programs ensures that Subrecipient and Consultant engagements are properly established and executed. Therefore, both pages of the new Third Party Engagement on Sponsored Programs form must be submitted when requesting subawards or execution of consulting agreements on your awards.
Contact the Purchasing department for direction regarding requirements for Contractor / Vendors / Purchased Services relationships.