To fulfill our mission and help ensure that applications comply with sponsor’s requirements and that award’s conditions are adhered to:
Proposal development and Submission
- Assist with identification of possible funding opportunities
- Facilitate development of current and pending reports
- Confirm PI/co-PI eligibility
- Review and approve budgets:
- University and sponsor rates are appropriately and properly used
- Budgets are arithmetically correct
- Costs presented are allowable, reasonable, allocable and consistently treated
- Effort of key personnel properly included
- Inadvertent or unnecessary cost sharing
- Equipment requests adequately justified
- Rate-based costs properly authorized
- Ensure commitments from external collaborators are properly documented
- Review proposals for adherence to sponsor’s requirements; e.g. page limits, font type and size, margins, mandatory components, etc.
- Review named personnel/institutions for debarment/suspension
- Confirm currency of annual disclosures of financial interests
- Confirm provision of fully signed Internal Routing & Review form and certain data elements
- Confirm inclusion research involving human or animal subjects or biosafety considerations
- Maintain online certifications and representations
- Ensure that award terms and conditions are acceptable to the University and consistent with our fundamental principles
- Negotiate and execute teaming agreements required for project collaboration
- Authorize proposals submitted and certify and assure that SU will adhere to terms and conditions of award
Award Negotiation and Set-up
- Submit revised budgets and modified work plans
- Ensure that all compliance requirements for the awarded project are obtained, e.g., human or animal research subject approvals in place and congruence evaluations completed; all training or licenses in place for environment safety requirements, etc.
- Negotiate terms and conditions to align with faculty and University interests
- Collaborate with Office of Sponsored Accounting to ensure efficient and proper creation of award and chartstring in University’s financial system
- Review, approve and process forward funding or pre-award expenditure requests
Award Management and Close-out
- Evaluate subrecipient’s for performance risk to determine proper award mechanism
- Negotiate and execute subaward and consultant agreements
- Monitor subrecipient adherence to award terms and conditions
- Monitor PI adherence to programmatic reporting requirements
- Authorize expenditures requiring OSP prior approval
- Review and process prior-approvals required by award, e.g.,
- Change in scope
- Change in PI
- Reductions in effort > 25% or more
- Absences from campus for period of 90 days or more
- Budget modifications between budget lines or between direct and indirect costs
- Costs ordinarily unallowable as direct costs
- Equipment acquisition
- Extra service requests
- Subawards
- Carry forward requests
- Foreign travel
- No cost extensions
- Conduct close-out reviews to ensure that programmatic, technical and financial obligations have been met by SU and all subawards
- Notify PI’s and support staff of record retention requirements
Other related activities
- Negotiate and execute Materials Transfer Agreements, Non-Disclosure Agreements and other legal instruments associated with sponsored programs