Remitted Tuition on Grants and Contracts

In addition to salary, graduate research assistants may be entitled up to 12 hours of remitted tuition per semester.

If an allowable cost, remitted tuition should be charged to the sponsor as an “Other Direct Cost.”

The Dean of the student’s unit may agree to contribute up to half of the student’s required tuition. In some cases this may be contingent upon the F&A rate used.

Internal Approval of Institutional Contributions
For all schools and colleges except Arts & Sciences (A&S), Dean’s approval of tuition contribution is documented on the Internal Routing and Review Form entering the applicable information in question #3 Graduate Asst. Tuition needs and their signature.

For Arts & Sciences, up to half the tuition required per academic year is automatically authorized for grants that recover full F&A. The number of credits needed is noted at Question #3 of the Internal Routing and Review form, but the Dean’s or his designee’s signature is not needed for this purpose.

Scholarship tuition
The same procedures are to be followed for approval of institutional contributions of scholarship tuition, (i.e. tuition needed on individual fellowship applications to NIH NRSA, NASA and the like or institutional training grant applications) except that in these instances, the Dean of Arts and Sciences or his designee must document approval of scholarship tuition contribution by signing the Internal Routing and Review form, or sending an email confirmation to OSP.

Use of tuition as a source of Cost-sharing. OSP strongly recommends that tuition not be used for cost-sharing as the actual tuition charged to a grant is highly unpredictable. Since offers of cost-sharing in a proposal become financial obligations in the event of an award, any offered but unmet tuition cost-sharing costs will have to be met from other sources.

If institutional resources are used to contribute to the student’s tuition needs, the sponsor and the institution are to be charged equal amounts concurrently.

Tuition should be budgeted at rates anticipated to be in place during the time of expenditure and available on the OSP budget template.  If the estimated rate is not available, increase the last available rate by 8.16% for each out year.

Budget Justification
Budget justifications or narratives are to convey this tuition support as an “institutional contribution.” The dollar value contributed should not be noted nor should the tuition be identified as “cost-sharing.”

Non-federal sponsors
NOTE: If tuition is not an allowable cost for a non-federal sponsor, the higher fringe benefit rate cannot be used.